1. Overview

The following information is intended to give you an overview of the processing of your personal data on our website www.zenagents.ai (hereinafter referred to as “website“). We also want to inform you about your rights under the data protection laws. The processing of your personal data by us is always in accordance with the General Data Protection Regulation (hereinafter referred to as “GDPR“) and all applicable country-specific data protection regulations.

2. Data Controller

Responsible in the sense of the GDPR is:

ZenAgents UG (haftungsbeschränkt)

Eichholz 33

20459 Hamburg

Germany

E-mail: honza@zenagents.ai

Responsible per Art. 4(7) GDPR:

Managing Director: Nam Hai Ngo

Email: honza@zenagents.ai

3. Cookies

3.1 Essential Cookies Our website uses only technically necessary cookies essential for the proper functioning of our website. These cookies enable basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies.

3.2 Cookie Management Although consent is not required for technically necessary cookies, we are transparent about their use. We do not currently use any marketing, analytics, or preference cookies. Should this change in the future, we will update this policy and implement appropriate consent mechanisms.

3.3 Legal Basis The use of technically necessary cookies is based on our legitimate interests according to Art. 6(1)(f) GDPR.

4. Third-Party Service Providers

We use the following third-party service providers. These providers may have access to your personal data only to perform specific tasks on our behalf and are obligated to protect your information.

5. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction.

6. Information Collection Through Surveys

6.1 General Information

We offer you the opportunity to share your project details through our survey to help us evaluate potential collaboration. This allows us to understand your needs and determine if we can provide appropriate services.

6.2 Data We Collect

When you complete our survey, we process the following personal data:

• Name and email address

• Phone number and company website

• Project details and requirements

• Project duration and budget parameters

• Technical specifications

6.3 Purpose of Processing

We process this information to:

• Evaluate project feasibility and resource requirements

• Determine if we are the right partner for your needs

• Prepare for initial consultations

• Secure your position on our client waitlist

6.4 Legal Basis The legal basis for processing this data is:

• Your consent according to Art. 6(1)(a) GDPR when you voluntarily submit the survey

• Steps prior to entering into a contract according to Art. 6(1)(b) GDPR

6.5 Storage Period

We retain your survey data for 90 days after submission or until you request its deletion. If we establish a business relationship, we retain relevant information as part of our client records as required by law.

6.6 Recipients of Personal Data We use the service providers listed in Section 4 to process survey data. Please refer to the table in that section for details about these providers.

7. Data Storage and Deletion

Your data is stored securely on servers located within the European Union. We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, or as required by applicable laws.

8. Your Rights

Under the GDPR, you have the following rights:

• Right to access your personal data

• Right to rectification of inaccurate data

• Right to erasure ("right to be forgotten")

• Right to restriction of processing

• Right to data portability

• Right to object to processing

• Right to withdraw consent

To exercise these rights, please contact us at honza@theblockbrain.ai

9. Changes to Privacy Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.

10. Complaints

If you have concerns about our processing of your personal data, you have the right to lodge a complaint with the appropriate data protection authority in Germany, particularly the authority in the federal state where you reside or where our company is located.

Hamburg Commissioner for Data Protection and Freedom of Information (Hamburgischer Beauftragter für Datenschutz und Informationsfreiheit)

• Address: Ludwig-Erhard-Str. 22, 7. OG, 20459 Hamburg

• Phone: +49 40 42854-4040

• Email: mailbox@datenschutz.hamburg.de

• Website: https://www.datenschutz-hamburg.de

11. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

ZenAgents UG (haftungsbeschränkt)

Eichholz 33

20459 Hamburg

Germany

E-mail: honza@zenagents.ai